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Fairview Health Services Staffing Advisor in St. Paul, Minnesota

Overview

Produces employee’s schedules with assistance of department clinical leaders, adjusts schedules including filling open shifts to target, matches daily staffing to current demand and processes time stamp adjustment forms to ensure our employees are paid correctly. Works with nursing management to ensure appropriate staffing levels are maintained throughout the process. Utilizes Lean methodology to continuously improve the work. Actively engaged in developing a culture of teamwork and every day problem solvers.

This is a part-time, benefit eligible opportunity (0.8 FTE, 64 hours/ pay period) to work rotating day and evening shifts during the week (4:45am-1:15pm, 7am-3:30pm, and 3pm-11:30pm), every third weekend (Fri-Sun), and rotating holidays.

Responsibilities/Job Description

  • Produces monthly employee schedules that are free from error and align available resources to support the front line staff

  • Approves and processes shift exchanges, ensures accurate data entry in scheduling system to include ill calls, schedule changes and extra shifts

  • Reviews staffing levels on a daily basis and calls available staff. Reviews scheduled staff with charge nurses and Administrative Nursing Supervisors on a shift by shift basis to ensure skill level is adequate for patient care needs

  • Provides staffing report to Administrative Nursing Supervisor regarding census and staff needed for the next shifts all within the proper policy and contract guidelines

  • Provides prompt customer service to staff contacting the staffing office including phone calls, emails, in person visits and any other form of messaging

  • Reviews and updates employees MyTime records in Kronos and ANSOS per policy

  • Actively participates in creating and implementing improvements that results in improved processes, procedures and practices to achieve high quality of outputs and efficiency of process

  • Approves and processes shift exchanges, ensures accurate data entry in scheduling system to include ill calls, schedules changes, and extra shifts

  • Maintains knowledge of, and complies with, all relevant laws, regulations, policies, procedures and standards

  • Actively participates in creating and implementing improvements

  • Performs other responsibilities as needed/assigned

Qualifications

Required:

  • Associate (2 year) degree in business or healthcare-related area OR High School diploma/GED and equivalent experience

  • Ability to apply the VBI tools to streamline work and obtain efficiency

Preferred:

  • Bachelor’s degree

  • 1 to 3 years of healthcare or related office experience

  • Previous hospital experience

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Fairview Health Services (fairview.org) is an award-winning, nonprofit health system providing exceptional care across the full spectrum of health care services. Joined by HealthEast in June 2017, Fairview is one of the most comprehensive and geographically accessible systems in the state, with 12 hospitals—including an academic medical center and long-term care hospital—serving the greater Twin Cities metro area and north-central Minnesota.

Its broad continuum also includes 56 primary care clinics, specialty clinics, senior living communities, retail and specialty pharmacies, pharmacy benefit management services, rehabilitation centers, counseling and home health care services, medical transportation, an integrated provider network and health insurer PreferredOne. In partnership with the University of Minnesota, Fairview’s 32,000 employees and 2,400 affiliated providers embrace innovation to drive a healthier future through healing, discovery and education.

EEO/AA Employer/Vet/DisabledAll qualified applicants will receive consideration without regard to any lawfully protected status.

Requisition ID 2019-30114

Profession Non-Clinical Support Staff

Speciality Administrative/Clerical/Customer Service

Location St Joseph's Hospital

Shift day/evening

Hours per 2 weeks 64

Department Nursing Staffing Office

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